Request For Proposals – Third Party Administrator (TPA)

PCA is publishing RFP 3-215-19 Third Party Administration and Insurance Services, 125 Cafeteria Plans, and Related Items.

The RFP is on the website & the deadline for submission is April 21 @11am CDT.

PCA is seeking to contract on a local, regional or national basis with one or more companies with the experience and qualifications for meeting the compliance requirements for working with public agencies including, but not limited to, public institutions such as State & Federal Agencies, Hospitals, Law Enforcement Agencies and Courts, Schools, Universities, Cities and Counties; as well as some non-profit organizations such as Charter Schools and religious entities.


While this contract is national in nature, local vendors in states other than Texas are encouraged to respond so they can work with their local PCA Members.  In TAB 4: Vendor Questionnaire and Company Profile, vendors will be asked to choose the states, territories, USMCA, and Texas Education Service Centers that they would like to work with.  Please check all that apply to your company.


PCA is seeking to contract with vendor(s) who can provide the following items; including, but not limited to:

  • Insurance & Insurance Services
  • Life Insurance
  • Retirement Benefits Plans
  • Financial Services


If you would be interested in responding, please register or use your log-in as a VENDOR on the PCA website, and then go to the Solicitations page (it won’t automatically take you there).

  • After you log-in & go to the Solicitations Tab: Read all the Q&A on the page (any future Q&A will be in Bonfire in the Messages Section & Answered in the Public Notices Tab).
  • Then click the Solicitations Link & read the instructions for submitting, & then Register again, this time with Bonfire – through the Bonfire Portal Link (also free).
  • This is where you will see the RFP & upload your submission. (You won’t see anything here, until the RFP is out.)


Need Help from Bonfire?

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Purchasing Cooperative of America uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at for technical questions related to your submission. You can also visit their help forum at

If you accidentally hit the final submit & need to make changes:
As long as the RFP/RFQ is still open for submission, you may log-in to Bonfire & click un-submit at the bottom of the page.  It will not delete your files.  You may then go & delete the incorrect files & upload new or corrected ones. Then hit SUBMIT again to finalize it before the deadline!

If you have any questions, for PCA call 844-722-6374 or use the Contact Us form on the website. Please contact Bonfire for issues with their website.


We look forward to reviewing your proposal.  Thank you!!


Purchasing Cooperative of America
Toll Free: 844-722-6374
11811 North Freeway (I-45N), Suite 500
Houston, Texas 77060